California Nevada Conference

ACS20: Displays & Meal Event Application

CONTACT INFORMATION:

Provide your contact information. *Denotes required field.

*First Name
*Last Name
*Phone
*Email
*I am applying for a:
Display Table
Meal Event

DISPLAY TABLE APPLICATION

Deadline to apply: May 26, 2019

Annual Conference Session starts on Friday, June 12, 2020.  Set-up for displays may begin on Thursday afternoon, June 11, after 4:00 p.m. Display space will be limited to 34 spaces (one space = one table in size. Tables are 6 feet in length.) ***PLEASE NOTE: Tables MUST be staffed during display hours.***

Display space will be awarded to authorized agencies as requested, as long as space is available.

Display space is available to agencies, committees, commissions, boards, etc. of The United Methodist Church; to individual Cal-Nevada UM churches; and to programs endorsed by agencies, committees, commissions, boards, etc. of the UM churches. No "outside" agency may display unless it is endorsed. It is up to that agency to obtain said endorsement.

PLEASE NOTE:

  • There are no back walls for display items.
  • Freestanding posters, banners, and/or advertisements are allowed.
  • Internet and telephone service are NOT available.
  • No "for sale" items are allowed.
  • There is to be no conversation or activity in the display area during plenary and worship. Activity is allowed before sessions and during breaks.
  • Please keep in mind that display tables will be accessible to the public at all hours (tables will be placed in public open space).
  • PLEASE DO NOT LEAVE PERSONAL VALUABLES UNATTENDED ON YOUR DISPLAY TABLE.

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*Name of organization wishing to display:
*Address of Organization:
Endorsement:

Display space is available to agencies, committees, commissions, boards, etc. of The United Methodist Church; to individual Cal-Nevada UM churches; and to programs endorsed by agencies, committees, commissions, boards, etc. of the UM churches. No "outside" agency may display unless it is endorsed. It is up to that agency to obtain said endorsement. For more information, contact Linda Gates at lindagates3@gmail.com.

DISPLAY NEEDS:
Number of tables requested:
Only number values are allowed
*Do you need an electrical outlet?

Please note that groups requiring access to power are financially responsible for additional costs.

Yes
No
*Do you plan to give away items at your table?
Yes
No
If yes, please describe:

 

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MEAL EVENT APPLICATION

Deadline to apply: May 15, 2020

Application Process:

1. Fill out as much information as possible in the fields below. All fields with an '*' denotes a required field.

2. Please note that groups requiring A/V are financially responsible for additional costs.

3. Applications must be accompanied by a flyer. Flyers must be in PDF format.

4. Once application is complete, click on the 'submit button'.

  • For ON-SITE meal events, the meal coordinator will then review your request and contact you with room availability and assignment. 
  • For OFF-SITE meal events, you are responsible for making your own arrangements with the venue you select. Please submit a flyer if you would like your meal event to be publicized.

_________________________________________________________________________________________________________________

Flyers should contain the following information:

  • Event sponsor
  • Date, time, and location
  • Cost of event
  • Directions to the site
  • Transportation availability
  • Deadline to sign up
  • Contact information
  • Clear directions on how attendees can register for the meal

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EVENT INFORMATION
*My meal event will be:

On-site refers to events inside the hotel property while Off-site refers to events outside the hotel property.

On-site
Off-site
*Event Date:

Indicate the date of your event.

*Time:

When planning your event, please keep in mind that each event must take place within the amount of time allotted on the Conference schedule for meal breaks.

*Number of expected attendees:

Approximately how many people are expected to attend your event.

*Event Title:
*Sponsor:

All sponsors of mealtime events held in conjunction with the Annual Conference Session should represent organizations that are integral to the work of The United Methodist Church.

*Purpose:

Explain briefly the purpose of your event.

*Do you need any audio or visual equipment?

Upon location confirmation, the conference meal coordinator will provide you with your hotel contact information. You will be responsible for any fees associated with any A/V equipment rentals regardless of venue. For OFF-SITE meals, it is YOUR responsibility to contact your selected venue for any necessary A/V needs.

Yes
No
*Please list the equipment you require:
ATTACHMENTS
*Attach Event Flyer:

Flyer MUST be attached and formatted as a PDF file.

Attach file pdf, doc(x), xls(x), jpg/gif/png, ppt - up to 25 MB

NOTE:

Once your application is submitted, a confirmation will be sent to the email you provided above. 

If you have questions or concerns, please contact Linda Gates at lindagates3@gmail.com.

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